M&C Review


COUNCIL ACTION:  Approved on 6/28/2016 - Ordinance No. 22302-06-2016

DATE: 6/28/2016 REFERENCE NO.: **C-27804 LOG NAME: 20HMAC STREET REHABILITATION (2015-4) CHANGE ORDER NO 1
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of Change Order No. 1 to City Secretary Contract No. 47465 with JLB Contracting, LLC., in the Amount of $175,406.14, Thereby Increasing the Total Contract Amount to $1,783,037.06 and Adopt  Appropriation Ordinance (COUNCIL DISTRICT 6)

RECOMMENDATION:

It is recommended that the City Council:

1.  Adopt appropriation ordinance increasing estimated receipts and appropriations in the HMAC Street Rehabilitation 2015-4 Project in the amount of $175,407.00 and reduce reserves in the Contract Street Maintenance Fund by the same amount; and

2.  Authorize the execution of Change Order No. 1 to City Secretary Contract No. 47465 with JLB Contracting, LLC., in the amount of $175,406.14 for Hot Mix Asphaltic Concrete Street Rehabilitation (2015-4) (C-02551).

 
DISCUSSION:

On December 15, 2015 (Mayor and Council Communication (M&C) C-27572), the City Council authorized the execution of a contract with JLB Contracting, LLC., in the amount of $1,607,630.92 for Hot Mix Asphaltic Concrete (2015-4), following water and sewer line replacements.  The subject change order in the amount of $175,406.14 will provide for the two-lane extension of Summer Creek Drive between Rancho Verde Parkway and Posada Drive.  The recommended change order will also add 35 calendar days to the construction contract.

M&C C-27572 provided funding for the work proposed under Change Order No. 1 with funding from the Council District 6 Undesignated Fund.  Subsequent to the approval of M&C C-27572 it was determined that the amount of the change order was mistakenly deducted from the total amount of funding that should have been appropriated from the Contract Street Maintenance Fund for this project.  The recommended appropriation ordinance included with this M&C will correct this funding deficit.  

This change order for the HMAC Street Rehabilitation 2015-4 Project is one component of the overall project that includes design, construction, project management, construction staking, inspection and material testing.  The overall budget is $2,056,334.32.

M/WBE OFFICE:  JLB Contracting, LLC., agrees to maintain its initial MBE commitment of 15 percent that it made on the original contract and extend and maintain that same commitment of 15 percent to all prior change orders up to and inclusive of this Change Order No.1.  Therefore, JLB Contracting, LLC., remains in compliance with the City's BDE Ordinance and attests to its commitment by its signature on the Acceptance of Previous MBE Commitment Form executed by an authorized representative of its company.

The project is located in COUNCIL DISTRICT 6, Mapsco 116D.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated of the Street Rehabilitation Fund.  Total current funds available in the Street Rehabilitation Fund reserves are $1,489,631.63.

Description

Appropriations to Date

Pending Encumbrances and Expenditures

Remaining   Balance

HMAC Street Rehab 2015-4 Fund: 39408

$2,179,637.06

$745,299.24

$1,434,337.82

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
1) 39408 0200431 4905100 C02551   C06283     $175,406.14
1) 39408 0200431   C02551   C06283     $175,406.14

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
2) 39408 0200431 5740010 C02551   C06283     $175,406.14

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Douglas Wiersig (7801)
Additional Information Contact:
Kristian Sugrim (8902)

 
 
ATTACHMENTS
  20HMAC STREET REHAB H2015-4 CO1 (Map).pdf
  20HMAC STREET REHABILITATION (2015-4) CHANGE ORDER NO 1 39408 AO16(Rev6.09.16).docx
  JLB CONTRACTING LLC H2015-4 HB1295.pdf