The Information Technology Solutions Department (ITS) will use these Agreements to purchase additional equipment and services to support the City's network and telephone systems. This equipment and services provide purchasing authority to support routine needs of the new Cisco Systems as needed and as new facilities come on line. Funds will be budgeted as needed.
Cisco resellers available under the DIR contract include Worldwide Technology, Inc., Sology, Inc., SHI Government Solutions, Presidio Networked Solutions Group, LLC, Netsync Network Solutions, Inc., and Disys Solutions, Inc. These Agreements shall be non-exclusive and the City does not guarantee that a specific amount will be spent with the vendors.
PRICE ANALYSIS - The pricing was obtained using the previous pricing available under the Texas Department of Information Resources (DIR) Contract No. DIR-TSO-2542 on the basis of pricing, availability and quality. The new contract price percentage reflected a decrease on certain items and other items pricing remained the same as the previous contract. The 2016 - 2017 pricing did not significantly increase. ITS staff certifies the available products meet specifications for quality and the proposed prices offered are fair and reasonable.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state law requiring that the local government seek competitive bids for purchase of the item. The Texas Department of Information Resources (DIR) contracts have been competitively bid to increase and simplify the purchasing power of government entities across the State of Texas.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM - Upon City Council's approval, these Agreements will begin June 29, 2016 and expire May 5, 2017, to coincide with the expiration date of DIR Contract No. DIR-TSO-2542.
RENEWAL OPTIONS - These Agreements may be renewed for up to one additional one-year term at the City's option, per the conditions established in the contract between the DIR and the individual vendor. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term. |
