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| COUNCIL ACTION: Approved on 6/28/2016 - Ordinance No. 22300-06-2016 & 22301-06-2016 |
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| DATE: |
6/28/2016 |
REFERENCE NO.: |
**C-27803 |
LOG NAME: |
20HMAC 2015-2 STREET REHABILITATION CHANGE ORDER 1 (C02520) |
| CODE: |
C |
TYPE: |
CONSENT |
PUBLIC HEARING: |
NO |
| SUBJECT: |
Authorize Execution of Change Order No. 1 to City Secretary Contract No. 47060 with Peachtree Construction, Ltd., to Provide Rehabilitation of Additional Streets Sections of Curzon Avenue, Locke Avenue, Lovell Avenue and Western Avenue at No Additional Contract Cost, Provide for Additional Staff and Project Costs for a Revised Project Amount of $2,730,717.00 and Adopt Appropriation Ordinances (COUNCIL DISTRICT 9) |
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| RECOMMENDATION: |
It is recommended that the City Council: 1. Authorize the execution of Change Order No. 1 to City Secretary Contract No. 47060 with Peachtree Construction, Ltd., for Hot Mix Asphaltic Concrete (2015-2) Street Rehabilitation, to provide rehabilitation of additional streets-sections of Curzon Avenue, Locke Avenue, Lovell Avenue and Western Avenue with no increase in the contract cost; and 2. Adopt the attached appropriation ordinances increasing estimated receipts and appropriations in the Water Capital Projects Fund in the amount of $5,000.00 from available funds and in the Sewer Capital Projects Fund in the amount of $5,000.00 from available funds for the purpose of funding additional project management costs. |
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| DISCUSSION: |
On September 1, 2015 (M&C C-27442), the City Council authorized the execution of a contract with Peachtree Construction, Ltd., in the amount of $1,644,944.14 for Hot Mix Asphaltic Concrete (HMAC 2015-2), following water and sewer line replacements. The Transportation and Public Works (TPW) and Water Departments share in these resurfacing costs in lieu of performing trench repair under the utility contract. The recommended Change Order will add four additional streets segments to the project the Water Department has recently upgraded water and sewer mains in these streets. The Change Order does not require an increase in contract amount due to the fact that there are remaining pay quantities available in the contract. This Change Order requires an additional $10,000.00 ($5,000.00, Water and $5,000.00 Sewer) for increased Staff costs.
The street segments to be added to the contract are listed in the table below. TPW staff has reviewed and verified the quantities for the additional work under Change Order No. 1 and subsequently request that the contract time be extended by 135 calendar days to complete this additional work.
Streets | Limits | Curzon Avenue | Tremont Avenue to Ashland Avenue | Locke Avenue | Clover Lane to Ashland Avenue | Lovell Avenue | Clover Lane to Ashland Avenue | Western Avenue | Diaz Avenue to Wellesley Avenue |
Appropriations for the Hot Mix Asphaltic Concrete Street Rehabilitation (2015-2) project will total $2,730,717.00. These projects are located in COUNCIL DISTRICT 9, Mapsco 75L and 75Q.
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| FISCAL INFORMATION/CERTIFICATION: |
The Director of Finance certifies that appropriations are available as directed by M&C G-18375 in the 2015A Water and Sewer Revenue Bonds Capital Project Fund and the Contract Street Maintenance Fund for transfer from Unspecified funding to the Hot Mix Asphaltic Concrete Street Rehabilitation (2015-2) improvements project for this contract.as depicted in the table below: Fund | Existing Appropriations | Additional Appropriations | Future Appropriations | Project Total* | Water & Sewer Bond 2015A Fund 56007 | $822,472.00 | $0.00 | $0.00 | $822,472.00 | Street Rehabilitation Fund 39408 | $1,898,245.00 | $0.00 | $0.00 | $1,898,245.00 | | Water Capital Fund 59601 | $0.00 | $5000.00 | $0.00 | $5000.00 | | Sewer Capital Fund 59607 | $0.00 | $5000.00 | $0.00 | $5000.00 | Project Total | $2,720,717.00 | $10,000.00 | $0.00 | $2,730,717.00 |
*Numbers rounded for presentation. The Director of Finance also certifies that upon approval of the above recommendation number two and adoption of the attached appropriation ordinances, funds will be available in the current capital budget, as appropriated, of the Water Capital Projects Fund and the Sewer Capital Projects Fund. The Fiscal Year 2016 water and sewer operating budget includes appropriations of $26,068,353.00 for the purpose of providing Pay-as-You-go funding for water capital projects. After this transfer for Fiscal Year 2016, the balance will be $6,929,137.00. The Fiscal Year 2016 water and sewer operating budget includes appropriations of $26,300,046.00 for the purpose of providing Pay-as-You go funding for sewer capital projects. After this transfer for Fiscal Year 2016, the balance will be $12,158,149.00.
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TO
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| |
Fund |
Department
ID |
Account |
Project
ID |
Program |
Activity |
Budget
Year |
Reference #
(Chartfield 2) |
Amount |
| 2) |
59601 |
0600430 |
4956001 |
C02520 |
|
C01752 |
2016 |
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$5,000.00 |
| 2) |
59607 |
0700430 |
4956001 |
C02520 |
|
C01780 |
2016 |
|
$5,000.00 |
| 2) |
59607 |
0700430 |
5310350 |
C02520 |
|
C01780 |
2016 |
|
$5,000.00 |
| 2) |
59601 |
0600430 |
5310350 |
C02520 |
|
C01752 |
2016 |
|
$5,000.00 |
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FROM
|
| |
Fund |
Department
ID |
Account |
Project
ID |
Program |
Activity |
Budget
Year |
Reference #
(Chartfield 2) |
Amount |
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| Submitted for City Manager's Office by: |
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| Originating Department Head: |
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| Additional Information Contact: |
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