Authorize Execution of a Construction Contract with Imperial Construction, Inc., in the Amount of $6,530,625.00, Including an Owner's Construction Contingency Allowance of $455,625.00, 7.5 Percent, for the Construction of a New Municipal Vehicle Maintenance Facility at the Holly Water Treatment Plant Compound, Provide for Administrative Costs in the Amount of $532,304.00 and Authorize Execution of a Contract with Kleinfelder, Inc., in the Amount of $69,889.00 for Materials Testing, for a Total Anticipated Construction Cost of $7,132,818.00, Adopt Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt and Adopt Appropriation Ordinances (2014 BOND PROGRAM) (COUNCIL DISTRICT 9)

It is recommended that the City Council:

1.  Adopt the attached resolution expressing official Intent to Reimburse expenditures with proceeds of future debt for the Municipal Vehicle Maintenance Facility;

2.  Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Equipment Services Fund in the amount of $70,000.00 and decreasing the unassigned net position by the same amount;

3.  Authorize the transfer of $400,000.00 from the Sun Country Tank Project to supplement the funding to the Municipal Vehicle Maintenance Facility Project;

4.  Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the amount of $400,000.00 in the Municipal Vehicle Maintenance Facility Project of the Water/Sewer DPN Fund;

5.  Authorize execution of a construction contract with Imperial Construction, Inc., in the amount of $6,530,630.00 including an Owner's Construction Contingency allowance of $455,625.00, (7.5 percent of the base bid), for the construction of a new Municipal Vehicle Maintenance Facility at the Holly Water Treatment Plant Compound; and

6.  Authorize execution of a contract with Kleinfelder, Inc., in the amount of $69,889.00 for materials testing associated with the construction of a new Municipal Vehicle Maintenance Facility at the Holly Water Treatment Plant Compound.

A new Municipal Vehicle Maintenance Facility at the Holly Water Treatment Plant Compound was recommended by three different fleet consultants over the past 15 years (2002 Transportation Consultants, Inc., 2006 Scoping Study and 2010 Mercury Associates).  These studies noted that 14-16 large heavy duty bays were needed to meet the maintenance needs of the existing Water Department fleet of 750+ vehicles.  The current facility has 11 small bays.

Design was funded by the 2014 Bond Program (Mayor and Council Communication (M&C) C-27081) and construction is being funded using the Water / Sewer DPN Fund and the Equipment Services Fund.

The City of Fort Worth issued a Request for Proposals (RFP) and received (11) proposals on January 28, 2016 for construction of the new Municipal Vehicle Maintenance Facility at the Holly Water Treatment Plant Compound.  Five of these firms provided the Post Proposal–Pre Award Submittals. These firms were:

• Cooper General Contractors
• Haydon Building Corp
• Imperial Construction, Inc.
• Muckleroy & Falls
• Thos. S. Byrnes, Ltd.

On February 19, 2016, these five complete proposals were reviewed by members of the Water Department, Property Management Department and the M/WBE Office.  They were evaluated for best value based on the selection criteria set forth in the Request for Proposals.  The selection team recommends that the City enter into negotiations for the construction of this new facility with Imperial Construction, Inc.

Selection Criteria	Imperial	Cooper	Muckleroy & Falls	Thos. S. Byrne	Haydon
Proposed Price	55	60	55	53	53
M/WBE	5.5	2.0	5.5	5.0	2.0
Proposed Schedule	10	10	10	10	0
Reputation/Experience	9	7	8	8	8
Past Relationship with City of Fort Worth	10	5	6	10	5
TOTAL	89.5	84.0	84.5	86.0	68.0

The overall project costs are expected to be as described in table below: