M&C Review


COUNCIL ACTION:  Approved on 6/28/2016 

DATE: 6/28/2016 REFERENCE NO.: **P-11890 LOG NAME: 13P15-0173AMEND AUDIT SERVICES MJ FMS
CODE: P TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of Amendment in an Amount Up to $51,000.00 to City Secretary Contract No. 46774 with Deloitte & Touche, L.L.P., for the Independent Audit Services for Fiscal Year 2015 in Conjunction with the Completion and Publication of the Comprehensive Annual Financial Report Increasing the Annual Contract Amount Up to $1,445,400.00 (ALL COUNCIL DISTRICTS)

RECOMMENDATION:

It is recommended that the City Council authorize an amendment in the amount of $51,000.00 to City Secretary Contract No. 46774 with Deloitte & Touche, L.L.P., for the Independent Audit Services for Fiscal Year 2015 in conjunction with the Completion and Publication of the Comprehensive Annual Financial Report, increasing the annual contract amount up to $1,445,400.00.

 
DISCUSSION:

Deloitte & Touche, L.L.P. (Deloitte & Touche) was awarded a contract for financial audit services in September 2010 (RFP 10-0401, M&C C-2442). On May 19, 2015, Council authorized audit services for Fiscal Year 2015 (M&C P-11755) in conjunction with the completion and publication of the Comprehensive Annual Financial Report. This Agreement enabled Deloitte & Touche to continue services through conclusion of the audit for Fiscal Year 2015 in order to provide continuity during implementation of our Enterprise Resource Planning software system. The audit has consisted of evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. The audit has also included the City's compliance with certain provisions of laws, regulations, contracts, and grant management.

The current contract amount of $1,394,400.00 is no longer sufficient to meet the needs described above. Staff is recommending an increase of $51,000.00 to allow for completion of needed tasks and assist the City with issues that arises throughout the year.

M/WBE Office - Deloitte & Touche is in compliance with the City's M/WBE Ordinance by committing to an additional 22 percent M/WBE participation on this Amendment No. 1.






 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendations, funds will be available within the current operating budget of the General Fund. The funds will be transferred from the Non-Departmental budget to the Financial Management Services Department through the use of delegated authority.

BQN\\
TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
    10100 0905500 5330500           $51,000.00

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
    10100 0132050 5330500           $51,000.00

Submitted for City Manager's Office by:
Susan Alanis (8180)
Originating Department Head:
Aaron Bovos (8517)
Additional Information Contact:
Jack Dale (8357)
Marilyn Jackson (2059)

 
 
ATTACHMENTS
  Deloitte Touche LLP Form1295.pdf