M&C Review


COUNCIL ACTION:  Approved on 6/28/2016 - Ordinance No. 22305-06-2016

DATE: 6/28/2016 REFERENCE NO.: **C-27809 LOG NAME: 20SWM FNI DRAINAGE REVIEW ASSISTANCE SERVICES
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Execution of a Professional Services Agreement with Freese and Nichols, Inc., in the Amount Not to Exceed $250,000.00 for Drainage Design Review Services and Adopt Supplemental Appropriation Ordinance (ALL COUNCIL DISTRICTS)


RECOMMENDATION:

It is recommended that the City Council:

1.  Adopt the attached supplemental appropriation ordinance increasing estimated receipts and appropriations in the Stormwater Capital Projects Fund in the amount of $60,000.00, in the Programmable Floodplain Management Project of the 2016 Stormwater Capital Improvement Plan; and

2.  Authorize execution of a Professional Services Agreement with Freese and Nichols, Inc., in the amount not to exceed $250,000.00.

 
DISCUSSION:

The Professional Services Agreement recommended by this Mayor and Council Communication (M&C) is for Drainage Design Review Services associated with private development projects. Freese and Nichols, Inc., will augment Staff to reduce the review time of the drainage design component of private development projects.

In June 2015, the Transportation and Public Works Department, Stormwater Management Division, published a Request for Qualifications (RFQ) for various technical services associated with drainage engineering, including services to review private development projects for compliance with the City' s drainage design standards.  Freese and Nichols, Inc., is qualified and was selected to be the engineering consultants for this service.  

Freese and Nichols, Inc., proposes to perform this work on an on−call, time and materials basis for a fee not to exceed $250,000.00. This contract is expected to provide 200 to 300 reviews. Upon completion of this contract, there is no anticipated annual operating cost to the Transportation and Public Works (TPW) Stormwater Management Division.

M/WBE OFFICE: Freese and Nichols, Inc., is in compliance with the City' s BDE Ordinance by committing to 15 percent SBE participation. The City's SBE goal on this project is 15 percent.
 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the Stormwater Capital Projects Fund, Programmable Floodplain Management Project.  The Fiscal Year 2016 Stormwater Capital Improvement Plan, as authorized by M&C G-18730, included an appropriation of $1,510,000.00 for programmable Floodplain Management Projects, with $900,000.00 appropriated to the SW Drainage Design Review Project.  This project has an available budget of $234,626.00.  After allocations recommended in this City Council action and a pending City Council action for a Halff and Associates appropriation of $41,178.00, the project for SW Drainage Design Review will have a budget remaining of $3,448.00.
  

Fund

Existing Appropriations

Pending Appropriations

Encumbrances and Actuals

Pending Contracts

Remaining Budget*

Stormwater Capital Projects 52002

$900,000.00

$60,000.00

$665,374.00

$291,178.00

$3,448.00

*Numbers rounded for presentation purposes

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
2) 52002 020E431 4952001 100112     2016   $60,000.00
2) 52002 020E431 5900011 100112     2016   $60,000.00

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
3) 52002 020E431 5330500 100112   CAPEXP 2016   $250,000.00

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Douglas Wiersig (7801)
Additional Information Contact:
Frank Steven Mason (2027)

 
 
ATTACHMENTS
  20SWM FNI DRAINAGE REVIEW ASSISTANCE SERVICES 52002 AO16 Update.docx
  Form 1295 - FNI Contract Drainage Review Assistance Services.pdf