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COUNCIL ACTION: Approved on 6/28/2016 - Ordinance No. 22305-06-2016 |
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DATE: |
6/28/2016 |
REFERENCE NO.: |
**C-27809 |
LOG NAME: |
20SWM FNI DRAINAGE REVIEW ASSISTANCE SERVICES |
CODE: |
C |
TYPE: |
CONSENT |
PUBLIC HEARING: |
NO |
SUBJECT: |
Authorize Execution of a Professional Services Agreement with Freese and Nichols, Inc., in the Amount Not to Exceed $250,000.00 for Drainage Design Review Services and Adopt Supplemental Appropriation Ordinance (ALL COUNCIL DISTRICTS) |
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RECOMMENDATION: |
It is recommended that the City Council:
1. Adopt the attached supplemental appropriation ordinance increasing estimated receipts and appropriations in the Stormwater Capital Projects Fund in the amount of $60,000.00, in the Programmable Floodplain Management Project of the 2016 Stormwater Capital Improvement Plan; and 2. Authorize execution of a Professional Services Agreement with Freese and Nichols, Inc., in the amount not to exceed $250,000.00.
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DISCUSSION: |
The Professional Services Agreement recommended by this Mayor and Council Communication (M&C) is for Drainage Design Review Services associated with private development projects. Freese and Nichols, Inc., will augment Staff to reduce the review time of the drainage design component of private development projects.
In June 2015, the Transportation and Public Works Department, Stormwater Management Division, published a Request for Qualifications (RFQ) for various technical services associated with drainage engineering, including services to review private development projects for compliance with the City' s drainage design standards. Freese and Nichols, Inc., is qualified and was selected to be the engineering consultants for this service.
Freese and Nichols, Inc., proposes to perform this work on an on−call, time and materials basis for a fee not to exceed $250,000.00. This contract is expected to provide 200 to 300 reviews. Upon completion of this contract, there is no anticipated annual operating cost to the Transportation and Public Works (TPW) Stormwater Management Division.
M/WBE OFFICE: Freese and Nichols, Inc., is in compliance with the City' s BDE Ordinance by committing to 15 percent SBE participation. The City's SBE goal on this project is 15 percent. |
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FISCAL INFORMATION/CERTIFICATION: |
The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the Stormwater Capital Projects Fund, Programmable Floodplain Management Project. The Fiscal Year 2016 Stormwater Capital Improvement Plan, as authorized by M&C G-18730, included an appropriation of $1,510,000.00 for programmable Floodplain Management Projects, with $900,000.00 appropriated to the SW Drainage Design Review Project. This project has an available budget of $234,626.00. After allocations recommended in this City Council action and a pending City Council action for a Halff and Associates appropriation of $41,178.00, the project for SW Drainage Design Review will have a budget remaining of $3,448.00. Fund | Existing Appropriations | Pending Appropriations | Encumbrances and Actuals | Pending Contracts | Remaining Budget* | Stormwater Capital Projects 52002 | $900,000.00 | $60,000.00 | $665,374.00 | $291,178.00 | $3,448.00 | *Numbers rounded for presentation purposes |
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TO
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Fund |
Department ID |
Account |
Project ID |
Program |
Activity |
Budget Year |
Reference # (Chartfield 2) |
Amount |
2) |
52002 |
020E431 |
4952001 |
100112 |
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2016 |
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$60,000.00 |
2) |
52002 |
020E431 |
5900011 |
100112 |
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2016 |
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$60,000.00 |
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FROM
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|
Fund |
Department ID |
Account |
Project ID |
Program |
Activity |
Budget Year |
Reference # (Chartfield 2) |
Amount |
3) |
52002 |
020E431 |
5330500 |
100112 |
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CAPEXP |
2016 |
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$250,000.00 |
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Submitted for City Manager's Office by: |
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Originating Department Head: |
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Additional Information Contact: |
Frank Steven Mason (2027) |
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