Pursuant to the City Council's direction to become more technology enabled, IT Solutions has been building a multi-year Information Technology Capital Plan. The scope of the technology plan will encompass improving the City's software and equipment. Due to increased spending scrutiny and improved planning, the department realized a savings in Fiscal Year 2015 of operational expenses in the amount of $366,500.00.
The purpose of this M&C is to transfer $366,500.00 in available funds from the department's operating fund to the Information Systems Capital Project Fund for capital expenditures in support of software, equipment and infrastructure for technology related projects. Dark Fiber Cisco Network Equipment | $284,500.00 | Microsoft Database Software Licenses | $ 60,000.00 | GIS Large Format Plotter | $ 15,000.00 | Refurbish Public Safety Radio Tower | $ 7,000.00 | Total: | $366,500.00 |
Note that the most significant planned expenditure is for dark fiber Cisco network equipment. On November 3, 2015 (M&C C-27520), the City Council approved a 13-year contract with Zayo Group, LLC, to provide a City network with a lower cost and greater redundancy. While Zayo is responsible for most of the related capital infrastructure, it was determined that approximately $700,000.00 will be needed over the next three years to address greater than anticipated distances between the network and existing facilities, as well as to purchase the optics necessary to enable its use. The estimated annual operating savings of $1.5 million upon buildout of this infrastructure more than offsets these one-time capital costs. Of the $700,000.00, the $284,500.00 will defray Fiscal Year 2016 costs and the remaining costs will be included in future budgets.
Approvals and contracts for specific projects will be completed in accordance with City policy and procedures.
This M&C does not request approval of a contract with a business entity. |
