M&C Review


COUNCIL ACTION:  Approved on 6/28/2016 - Ordinance No. 22309-06-2016

DATE: 6/28/2016 REFERENCE NO.: G-18779 LOG NAME: 21ITS/ERP REMODEL APPROPRIATION
CODE: G TYPE: NON-CONSENT PUBLIC HEARING: NO
SUBJECT:   Adopt Appropriation Ordinance and Authorize the Use of Funds from the General Capital Projects Fund, in the Amount of $775,000.00, for Renovation and Furnishings of Office Space for the IT Solutions Department (ALL COUNCIL DISTRICTS)

RECOMMENDATION:

It is recommended that the City Council adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the City Hall Basement Remodeling Project of the General Capital Projects Fund, in the amount of $775,000.00, for the Information Technology/Enterprise Resource Planning Group.


 
DISCUSSION:

IT Solutions currently leases office space at 307 West 7th Street.  The lease expires in February 2017.  While conducting space planning reviews, Staff has identified sufficient space in the lower level of City Hall.  With modifications and renovations, this space will accommodate IT Solutions staff.

After analyzing options to either renew the existing lease at approximately $183,000.00 annually, or to utilize existing space in the former Emergency Operations Center, Staff recommends investing in the renovations to the lower level of City Hall.  Upon approval of this M&C, funding for the improvements will be provided from interest and royalties received from the General Capital Projects Fund (39100).

This M&C does not request approval of a contract with a business entity.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendation and adoption of the appropriation ordinance, funds will be available in the current capital budget, as appropriated, of the General Capital Projects Fund (39100).

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
    39100 021E410 4611010 100284   000780     $248,246.37
    39100 021E410 4623003 100284   000780     $359.80
    39100 021E410 4623005 100284   000780     $262.84
    39100 021E410 4623001 100284   000780     $526,130.99
    39100 021E410   100284   000780     $775,000.00

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Steve Cooke (5134)
Additional Information Contact:
Deanna Cody (8379)

 
 
ATTACHMENTS
  21ITSERP REMODEL APPROPRIATION 39100 AO16.docx