M&C Review


COUNCIL ACTION:  Approved on 6/28/2016 

DATE: 6/28/2016 REFERENCE NO.: **C-27811 LOG NAME: 23EECS CONTRACT 2016
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of a One-Year Professional Services Contract with Enercon Services, Inc., Renewable for Up to Four Additional One-Year Terms, in the Amount of $400,000.00 for Environmental and Engineering Consulting Services Required to Comply with State and Federal Environmental Regulations (ALL COUNCIL DISTRICTS)

RECOMMENDATION:

It is recommended that the City Council authorize the execution of a Professional Services contract with Enercon Services, Inc., for Environmental and Engineering Consulting Services not to exceed $400,000.00 for a period of one year with four one-year renewal options.

 
DISCUSSION:

This Professional Services contract provides on-call, professional environmental and engineering resources to enhance existing Staff regarding state and federal environmental compliance including the Clean Air Act (CAA), Clean Water Act (CWA), Resource Conservation and Recovery Act (RCRA), Comprehensive Environmental Response, Compensation and Liability Act (CERCLA), hazardous waste issues, the City's petroleum storage tank management program, environmental due diligence studies and other environmental projects.  Contract services also provide specialized services when required to ensure projects meet stringent regulatory requirements.

A Request for Qualifications (RFQ) was advertised on January 18, 2016.  Responses were submitted by the following 13 firms on February 18, 2016:

Responsive Submittals

  1. AECOM Technical Services, Inc.
  2. Enercon Services, Inc.
  3. ECS Texas, LP
  4. GHD Services, Inc.
  5. Kleinfelder, Inc.
  6. Legette, Brashears, and Graham, Inc.
  7. Pape-Dawson Engineers, Inc.
  8. Professional Service Industries, Inc.
  9. Terracon Consultants, Inc.
  10. Tolunay-Wong Engineers, Inc.
  11. TRC Environmental Corp.
  12. Vertex Companies, Inc.
  13. Weston Solutions, Inc.

The submittals from each of the 13 firms were reviewed and rated, by committee, based on the published weighted selection criteria.  Enercon Services, Inc., was selected as the most highly qualified provider, based on demonstrated competence and qualifications provided in Statement  of Qualifications (SOQ) to perform the services in accordance with Chapter 2254 of the Texas Government Code.

RENEWAL OPTIONS - This contract may be renewed for up to four successive one-year terms at the City's option.  Renewal may be effected by notice in writing by the City Manager, or his designee, to the contractor within 30 days of the expiration of the prior term.  This action does not require specific City Council approval, provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.

M/WBE OFFICE:  Enercon Services, Inc., is in compliance with the City's BDE Ordinance by committing to 15 percent SBE (Small Business Enterprise) participation.  The City's SBE goal on this project is 15 percent.

This contract serves the entire city in ALL COUNCIL DISTRICTS.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds will be available in the current operating budget, as appropriated, of the Environmental Management Project Fund.  The department anticipates spending $200,000.00 in Fiscal Year 2016 and funds are available within the existing appropriations for these expenditures.  Prior to an expenditure being made, the department has the responsibility to validate the availability of funds.

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
    25005 0234104 5330201           $200,000.00

Submitted for City Manager's Office by:
Fernando Costa (6122)
Originating Department Head:
Brandon Bennett (6345)
Additional Information Contact:
Cody M. Whittenburg (5455)

 
 
ATTACHMENTS
  Enercon 1295 23EECS CONTRACT 2016.pdf